Definition of power and requirements of effective control
Power
The extent to which an
individual is able to influence others so that they respond to orders is called
power control. To illustrate after comparing actual performance with planned
and determining that corrective action is necessary, a manager usually gives
orders to implement this action. Although the orders are issued by virtue of
the managers organizational authority, they may or may not be followed
precisely, depending on how much power the manager has over the individuals to
whom the orders are addressed. The total power a manager is derived from the
organizational position a manager holds .Personal power is power derived from a
manager's relationship with others.
Requirements of an effective
controlling?
Ans: An effective controlling
is must to be succeeded a business. The requirement of an effective controlling
is a lot. The requirements are given as follow:
(1) Stability
Controls must reflect the nature and needs of the activity controlled. A system of control useful for general management will certainly be different in scope and nature from that of the sales manager and of the letter from the foreman. A small business will need different kinds of controls from a large business.
(2) Prompt reporting
Controls must report deviation expeditiously. As the manager cannot do anything about the past, the I)CSt system of control is one which reports deviations as soon as, if not before they occur. This will ensure quick action to set things right.
(3) Flexibility
Controls must be flexible. They must remain workable in the face of changed plans, unforeseen circumstances or outright failure. To achieve flexibility, the manager should have alternative plan available for various probable situations.
(4) Reflection of organisation pattern
Controls must reflect organisation pattern. Since events must be controlled through people, it is necessary that controls conform to the organization pattern. The control should be acceptable on the psychological front that is why managerial control should be decentralized.
(5) Economical
Controls must be economical. A control must be worth its costs. For example, a Small company cannot afford an extensive system of controls of a large company.
Controls must reflect the nature and needs of the activity controlled. A system of control useful for general management will certainly be different in scope and nature from that of the sales manager and of the letter from the foreman. A small business will need different kinds of controls from a large business.
(2) Prompt reporting
Controls must report deviation expeditiously. As the manager cannot do anything about the past, the I)CSt system of control is one which reports deviations as soon as, if not before they occur. This will ensure quick action to set things right.
(3) Flexibility
Controls must be flexible. They must remain workable in the face of changed plans, unforeseen circumstances or outright failure. To achieve flexibility, the manager should have alternative plan available for various probable situations.
(4) Reflection of organisation pattern
Controls must reflect organisation pattern. Since events must be controlled through people, it is necessary that controls conform to the organization pattern. The control should be acceptable on the psychological front that is why managerial control should be decentralized.
(5) Economical
Controls must be economical. A control must be worth its costs. For example, a Small company cannot afford an extensive system of controls of a large company.
(6) Simplicity
Control must be simple and easily understandable to elaborate charts,mathematical formulas, complete break even charts, detailed analyses and statistical summaries which the manager cannot comprehend are ineffective.
(7) Focus on strategic point
A good system of control not only points out the deviations but also pin points them where they are important or strategic to his operation.
Controls must ensure corrective action. An adequate system Of controls should not only detect deviations but should disclose where they are occurring, who is responsible for them, and what should be done to correct them. control is action. without corrective cation control is not achieved.
(9) Acceptable
Controls should b acceptable to people. Management controls will be a waste of effort useless they induce people to change their behavior. Efforts must be made to attract response or people to standards, measurements, reports and other control devices by creating situations where they feel interested in them and the objectives behind the control. The manager should take positive steps to got response to controls as they are essential.
Control must be simple and easily understandable to elaborate charts,mathematical formulas, complete break even charts, detailed analyses and statistical summaries which the manager cannot comprehend are ineffective.
(7) Focus on strategic point
A good system of control not only points out the deviations but also pin points them where they are important or strategic to his operation.
Controls must ensure corrective action. An adequate system Of controls should not only detect deviations but should disclose where they are occurring, who is responsible for them, and what should be done to correct them. control is action. without corrective cation control is not achieved.
(9) Acceptable
Controls should b acceptable to people. Management controls will be a waste of effort useless they induce people to change their behavior. Efforts must be made to attract response or people to standards, measurements, reports and other control devices by creating situations where they feel interested in them and the objectives behind the control. The manager should take positive steps to got response to controls as they are essential.
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